Invoice Modification is a feature that enhances the flexibility and control in your billing processes. As an administrator, you can add discounts and third-party reimbursements to invoices that have already been issued to parents, eliminating the need to void and reissue invoices. Here's how it works:
Note: To enable this functionality for your organization, please reach out to support@lineleader.com.
Invoice Modifications:
Access the detailed invoice screen by navigating to Child > Transactions > [click an invoice ].
You'll see an "Add Reimbursement" link. Clicking on this will allow you to add a reimbursement allocation to an invoice, even if the invoice did not originally have a third-party allocation assigned to it.
When "Add Reimbursement" is clicked:
Accounting activity is logged, and the invoice is updated when the workflow is saved.
The Subsidy Accounts Receivable (AR) code is debited (found in Billing > Config > Settings > Discounts/Payers > Payers > GL code).
The Family AR code is credited (found in Billing > Config > Settings > Billing Ledger Maps > Accounts Receivable GL code).
Ensure that after adding a reimbursement, parent balances are correct.
When the "Modify" link is clicked:
If the saved amount is less than the original allocation, the Subsidy AR is credited, and the Family AR is debited.
If the saved amount is more than the original allocation, the Family AR is credited, and the Subsidy AR is debited.
When the "Void" link is clicked, the Subsidy AR is credited, and the Family AR is debited.
By following these steps, you can effectively track changes in your accounting reports and ensure accurate billing processes. For any additional assistance, feel free to reach out to our support team.