There are two ways to set a discount to expire -
When you create the discount under Billing -> Configuration -> Settings you can set an expiration date. With this option, once the discount expires, it will automatically be removed from any billing plan it is added to.
When you add a discount to a child’s billing plan from their profile, you can set a date for the discount to expire just from their billing plan.
Applying an Expiration Date to a Discount
The discount expiring date should respect the dates of service it is being applied to rather than the billing schedule. If you need to apply a covid discount to an invoice, set the expiration date after the invoice period. We recommend setting the expiration date to the last day of the period you would like the discount to apply to.
Discount Expiration Date Example
Ryan Allis attends Mariposa-Indy and is on the PreK Full-time Billing plan, but he missed a couple of weeks at the end of February due to covid. To apply a discount to Ryan’s Billing plan, I need to select “Edit.”
Mariposa-Indy’s billing schedule is set for the 17th of each month with a 5-day grace period.
Due to Ryan missing a couple of weeks in February, we want to lower the amount Ryan’s family owes on his next invoice. The covid discount expiration date needs to be set after the invoice period. Ryan’s next invoice will be sent out on March 17th for April’s dates of service, so the discount will be set to expire on April 30th. After setting the expiration date, please make sure to select “Apply” and then “Save.”
Ryan’s discount expiration has been applied to his billing plan, shown in the image below.
Upcoming Invoice Report
After setting the covid discount expiration date, I will verify that the discount will apply to March’s invoice by viewing the Upcoming Invoice Report found in Reports.
I can filter the date range to check when invoices are scheduled and if discounts have been applied. To determine if a discount has been applied you simply subtract the billing plan total from the discount. We automatically do that for you in the amount column.
The discount is automatically calculated into the amount, shown below. Ryan’s Billing plan is $1250.00 monthly, but with the covid discount applied it is now $875.00.
To ensure the discount will not apply to future invoices, you can run the Upcoming Invoices Report for the next month to see that the discount falls off and the full rate is charged.
How to Add a Discount please click here How to Add a Discount in LineLeader
If you have any questions, please contact us at support@lineleader.com