The Receipts Report is a simplified way to double-check your deposits. When a customer pays with cash, check, or by a manual credit card, it is important to be able to balance your LineLeader entries to your bank deposit. This guide will show you how to use the Receipts Report to do just that!
1. Tap “Billing” from the left-hand menu
2. Tap on the “Reports” tab near the top of the screen
3. Select the “Receipts” Report
4. Use your filters to select the date range you’d like to see. To see a total of the amount you’ve collected, enter your date range, and tap “Update”. Without any “Payment Types” selected, this screen will show a summary of all the payments you processed manually.
5. To filter all of the check payments you manually collected, select “Manual Payment - Check” and “Credit Memo - Check” from the Payment Type filter. Then, tap “Update”. This total will give you the sum of the checks collected during this time period.
Manual Payments: These are payments applied directly to an invoice by using the "Credit" button
Credit Memo: These payments are applied to invoices by entering the full amount paid under the "Credit memo" section on a parent’s profile
6. You can also filter this report by manual credit card payments processed or by cash collected. Credit card payments processed through the LineLeader App will not be included in the manual credit card payment option. This option includes payments that were manually processed by an external credit card processor that you may wish to record in LineLeader.
Note: If you allow parents to pay their bills online by ACH or Credit card, you will need to visit the Payouts Report to see processing information. This report is designed to show you payment information for manual payments only.