Staff Timekeeping settings help centers configure how staff hours are recorded, reviewed, categorized, and reported in LineLeader. These settings are typically configured based on the center’s payroll practices, staffing policies, and applicable state reg
Time Card Lock
Typically: Off
Time Card Lock controls whether staff time cards can be locked from further changes.
Centers should determine whether they want staff time cards to remain editable or become locked after a certain point in the payroll process.
Time Confirmation Reminder
Default: Off
When enabled, staff members are prompted in the Engage app to review and confirm their recorded hours.
Staff will see a Time Card Approval card on their dashboard prompting them to review their check-in and check-out times.
Once a staff member confirms their time card, the confirmation is recorded in the system and is visible to administrators in Manage > Time > Time Cards.
The confirmation reminder does not automatically send text messages or emails to staff unless separate notification rules have been configured.
Overtime Settings
Typically: Off
Overtime settings determine when staff hours are classified as overtime rather than regular hours.
The Hours Threshold defines the number of hours that can be worked before overtime begins.
For example:
Weekly overtime: Overtime may begin after 40 hours in a work week, depending on your organization's requirements.
Daily overtime: Overtime may begin after 8 hours worked in a day when required by applicable state rules.
The overtime settings affect how hours are categorized in time cards, staff time reports, and payroll exports.
Important: Overtime settings should be configured according to your organization's payroll policies and applicable labor requirements.
Pay Types
Pay Types allow centers to categorize staff hours for payroll, reporting, job costing, grant tracking, or other organizational needs.
Standard is commonly used as the default pay type, but centers may create additional pay types based on how they track staff time.
Common examples include:
Program or Grant-Funded Work
Pre-K or state-funded Pre-K
Head Start
Special Education
Other grant-funded programs
Different Duties or Roles
Administration or office work
Planning or curriculum preparation
Substitute or floater hours
Transportation
Kitchen or food preparation
Opening, closing, or extended-care shifts
Meetings and Other Paid Activities
Staff meetings
Professional development or training
Special events or open houses
Leave and Time Off
PTO or vacation
Sick time
Holidays
Bereavement or jury duty
Pay Type Rates
When creating a Pay Type, the Rate can be handled in one of two ways:
Set a specific rate: Enter the hourly rate associated with that Pay Type.
Use the Staff Profile rate: Select the option to have the system use the staff member's hourly pay rate from their Staff Profile.
Configuration Considerations
Before enabling or changing Timekeeping settings, consider:
How your organization handles payroll
Which staff activities need to be tracked separately
Whether you need specific pay types for grants or programs
Your state's overtime requirements
How your payroll system receives exported hours
Once configured, these settings help ensure staff hours are categorized consistently for time cards, reporting, and payroll.